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scholarship fund regulations


§ 1.

1. Grants are awarded on behalf of the Polish History Museum (hereafter referred to as the Museum) by its Director, as a result of a competition for scientific, popularizing or educational projects, the said competition being settled by a specially appointed jury.

2. Grants are awarded for projects in the field of the history of Poland.

3. Grants are awarded for a period of one to three months, with a possibility to extend their duration in accordance with the provisions of § 12 of these Rules.

4. A person may apply multiple times for a grant.

5. In special cases, a grant may be awarded outside the project competition due to the significance of the project for the development of historical research or as a result of the Museum’s cooperation with foreign institutions.

§ 2.

Only persons holding at least master’s or an equivalent degree may apply for the grant.

§ 3.

1. The applicants may be only persons with no Polish citizenship or holding dual citizenship.

2. The applicant must fill in a registration form available on the Grant Fund website, and send it by e-mail before submitting the full application to the Museum.

3. The following should be sent to the Museum’s address along with the registration form:

I. Mandatory documents:

a. curriculum vitae;

b. list of publications and originals or copies of three of them, which the candidate considers most important;

c. draft of the project to be implemented in the period of receiving the scholarship.

II. Optional documents:

a. an invitation from the institution that will support the grant holder in the implementation of the project;

b. opinions of two senior scientific researchers, including at least one of them resident in Poland insofar as possible.

4. Persons who had already been holders of the Museum grants must also submit:

a. a report on the project implemented in the course of the grant;

b. if a year passed from the end of the grant – the text written on the basis of the research conducted during the course of the grant.

5. The full application and attachments must be delivered to the Museum both in printed version and electronically by e-mail.

6. At any time, at the request of the applicant, the application may be withdrawn from the competition.

7. Applications received after the deadline shall not be considered. The date of receipt of materials by the Museum shall be decisive.

8. Incomplete applications shall not be considered.


§ 4.

1. The jury is composed of at least five researchers holding doctoral or postdoctoral degrees, of whom at least one is a member of the Museum Board.

2. Chairman of the jury is nominated each year by the Director of the Museum.

3. Names of the jury members, with the exception of the chairman, are confidential.

4. Rules of work of the jury are laid down in the jury rules established by the regulation of the Museum Director in consultation with the chairman of the jury.

§ 5.

1. The task of the jury is to select the best available projects that can be implemented through the scholarship.

2. The jury determines time when the grants are received.

3. The jury may appoint a tutor for the grant holder for the duration of the project implementation.

Results of the competition

§ 6.

1. Date of publication of the list of awarded grants is announced by the jury after the deadline for submitting applications.

2. The jury decisions are final and are not subject to appeal.

3. Reviews of the applications and projects presented therein are confidential and may not be disclosed to third parties.

4. Assessment of the application submitted outside the competition must be made by one scientific researcher from outside of the Museum and one employee of the Museum. The final decision is taken by the Museum Director.

§ 7.

1. Grants are awarded by the Museum Director on the basis of the jury decisions.

2. All applicants shall be notified about the results of the competition in writing and by email to the address given in the application.

3. No information on the results of the competition shall be given by phone.

4. The list of grant holders shall be published on the Museum website.

5. The Museum reserves the right to inform the public, including through the mass media, about the results of the competition, as well as about achievements of the grant holders.

Rights and obligations of the parties

§ 8.

1. The grant shall be paid on the basis of a bilateral agreement concluded between the Museum and the grant holder. The agreement shall specify terms of the grant payment, as well as the obligations and rights of each party.

§ 9.

1. The grant holder shall be required to:

a. implement the intended project;

b. submit a report, prepared according to the sample provided by the Museum, after the end of the grant;

c. publish results of his/her work in the form of a book or an article, in the manner specified in § 11 of these Rules;

d. inform in a clear manner about the received grant in publications, on the occasion of conferences, speeches, etc.;

e. take part in events organized by the Museum, which he/she will be invited to in the course of the grant should the project be carried out within the prescribed time in the territory of Poland;

f. take part in meetings of the Museum grant holders should the project be implemented within the prescribed time in the territory of Poland;

g. inform the Museum about every publication in which the grant holder uses materials obtained in the course of the grant;

h. at least once a month contact the Museum by e-mail in order to inform about the progress of works on the project.

§ 10.

1. Should the grant holder fail to abide by these rules, the Museum may terminate the agreement and demand return of the funds already expended.

2. The Museum shall not cover costs of travel, accommodation or medical treatment of the grant holder.

Publication of the grant results

§ 11.

1. Works created as a result of the grant should be published within a year after the end of participation of the grant holder in the grant. Information about the publication, along with  the publication itself, should be submitted to the Museum within one month after it was made available to the public at the latest.

2. Works created as a result of the grant should be published in Polish or English. If the entire publication in one of those languages is not possible, at least a summary of the work in Polish or English needs to be published.

3. Publications which are a result of the support provided by the Museum to the grant holder’s research work should be made available under the Creative Commons license and placed in at least one repository.

4. The open license under which the publication shall be made available will be specified in the applicable agreement concluded with the grant holder.

5. In the case of not fulfilling the commitments described above in the paragraphs 1 through 4, the grant holder has no right to reapply for the Museum’s grant in coming years.

Extension of the grant

§ 12.

1. At the request of the grant holder, the grant may be extended by one month.

2. The application for an extension of the grant, along with the full set of attachments referred to in sub-paragraph 3 of this paragraph, must be submitted at least one week before the completion of the grant. Applications submitted after the above-mentioned deadline shall not be considered.

3. The application shall be accompanied by:

a. a report on the implementation of the project covered by the grant;

b. content-related justification for the extension of the grant;

c. a list of texts published during the grants along with copies of these articles.

4. The application for the extension of the grant payment shall be examined by the jury Chairman.

5. Decision to extend the grant shall be made by the Museum Director on the basis of the jury chairman opinion.

6. Decisions are final and shall not be subject to appeal.

7. The amount of the grant during the extension of its payment shall not change.

8. In special circumstances the Museum may offer a prolongation of the duration for the realization of the grant by providing additional sums of the grant, depending on financial resources of the Museum. The evaluation of the adequacy of the financial resources is made by the Museum.